dues

Membership Management Changes

Introduction

Last year The Society voted to allow membership dues to be paid at any time during the year. The dues would cover a full year. There were several reasons for the change. The topic of this post is one of them.

In preparation for the coming year, TPS Member Accounts on our website will be migrated into our Membership Management Plugin. This plugin, Paid Membership Subscriptions, will enable you to directly manage your membership level.

Summary

This is a long post. Here are the Cliff notes. Please do read the full article.

  1. All current members will be assigned to the “Society Member” subscription level.
  2. Your “Society Member” subscription will expire after two months. Around October 1st.
  3. When the membership expires, you will no longer be able to participate in Society activities as a Member.
  4. You will be able to Upgrade, Renew, Cancel or Abandon your subscription at any time.

Change to Society Bylaws – Approved

Thank you to our members for voting for the amendment which will enable us to collect dues on a recurring annual basis.

  • 68 Members in good standing in the Society 25% of which makes a quorum
  • there were 21 members attending the meeting which exceeds the 17 members required for the quorum
  • There were 21 votes for the amendment
  • No votes against

Motion Carried!

Change to Society Bylaws

At the meeting of the Board of Directors held on Monday, January 6th, 2020, it was decided that a revision of the Society Bylaws was in order. This article explains the need for the change and the impact it will have.

ARTICLE 4 – DUES
(1) Individual dues are payable at the time of joining and annually thereafter by June first.

The Board recommends that Article 4 of the Bylaws be amended as follows:

ARTICLE 4 – DUES
(1) Individual dues are payable at the time of joining and annually thereafter.

Simply put, if you pay your dues on June 1st, you will be a member in good standing through June 1st of the following year. If you pay your dues on November 15th, you will be a member in good standing through November 15th of the following year.

Reason for Change

Currently, when a member joins the Society, they are assessed full dues at joining and then again on June 1st. If the new member joins in January they are unfairly accessed the full fee for less than 1/2 of the year.

Several methods have been applied in attempt to rectify this issue. Charging a prorated fee; allowing the membership to stand through the following year; are some of the methods used. None of these methods align with the actual wording of the paragraph.

This change will enable the Society Website to record and maintain membership records automatically. The treasurer will receive the dues collected and will be able to manage reports made by the Website Software.

Membership Approval

As this is a change to the Society Bylaws, a vote of the membership must be taken to approve it.

ARTICLE 14 – METHOD OF AMENDING
Amendments to the Bylaws may be made at any regular meeting of the Society or at a special meeting called for such purpose, upon thirty days written notice to the membership. A two-thirds vote of the members present at such meeting shall be necessary to carry an amendment. Twenty-five percent of the Society membership, excluding Life members who are not present, shall constitute a quorum.

Notification

An email was sent to all members on January 7th, 2020, giving notice of the change. The next meeting after 30 days from that date is the Print Division Meeting on February 20th.

The board recommends approval of this change as it streamlines the Dues collection process and makes the payments equal and fair for all members.

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